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Protecting your data

The personal information we obtain is processed in accordance with all relevant data protection legislation. When this legislation is amended or replaced, we review and update our data processing practices accordingly.

Your data is always securely processed and transmitted, and appropriate steps taken to protect it against unauthorised or unlawful processing, accidental loss, destruction or damage. Your data will not be disclosed to anyone outwith the Scout Association except where it is necessary to provide it to third party service providers (eg Online Scout Manager) who are used by section leaders to assist with the processing of the data or where it is necessary to provide relevant data (eg participants’ names and ages) to an external activity provider. None of your data is retained by such third parties once the process is complete or used by them for any other purpose. The personal data of youth members and their parents/guardians may be shared with The Scout Association Headquarters via the Online Scout Manager platform for the purpose of managing safeguarding cases. The Scout Association Headquarters may also access anonymous data in OSM, which is not personally identifiable ( eg general membership data on numbers, ages, postcodes, genders, etc), to report on national trends. Data is never “sold” to third parties.

‘Application to Join’ forms/data are deleted or securely destroyed within 3 months of the young person joining the Group or the application being withdrawn.

Permission to camp forms and other data collected in connection with a specific event are deleted or securely destroyed within 6 months of the event taking place.

Other data relating to young people in the Group (including sensitive personal data relating to health and religion) is deleted or securely destroyed at the end of the session during which the young person leaves the Group.

Accounting records (including Gift Aid declarations) are retained for at least 7 years. Some core data (eg membership lists) may be retained for archive purposes.